Proposed Computerized Examination

Computerized Examination is an application that establishes a connection between the university and the users specifically the teachers and students. This application covers only two features of course management system mainly the examination and course monitoring. Teachers use the application to prepare and deploy the examinations. The students, on the other hand, can take the test at their most convenient time and know their results instantly. Course Monitoring System is defined as an application for the administration, documentation, tracking, reporting and delivery of courses or training programs. This application covers the courses that the students take when they take an entrance test.

This system will help the teachers determine the number of students taking the course they want. The system can also monitor the student applicants’ courses, population and other pertinent information concerning their examinations. Details such as the total number of test takers, the total number of students applying for a particular course and also the number of students who passed and failed are included in the proposed system. The organization of the Guidance and Counseling Services of Filamer Christian College in June, 1973 was prompted by two administrative concerns: 1) arising conflicts in some of the academic units, and; 2) in order to prepare for accreditation in 1980.

The advent of the professionalization of the guidance and counseling known as “Guidance and Counseling Act of 2004” (RA 9258) strengthened the programs and services through upgrading the qualification and proficiency of the guidance workers. The Guidance and Counseling Center is trying to make unnecessary improvements and innovations every now and then to respond to the guidance needs of the university. Their vision is to have a professionalized guidance services for the development and enrichment of individual and group lives; Mission is to provide a proactive, functional guidance services for the development of holistic, well-functioning individuals, and; Goals is to provide stable, proactive function programs in the basic areas of Guidance Services. Guidance and Counseling offers the following services like: individual inventory services, testing service, individual and group counseling, information service, research and evaluation, placement and follow up, and orientation.

The Career Guidance and School Promotion activities bring the school closer to the elementary high school graduates of the province within reach. Seminar-workshops are conducted annually to help the graduating students learn the basics of jobs hunting and facilitate an understanding of career development. An information center is established and maintained for educational, social and occupational information to guide clients in decision making. Scholarships, job opening and job requirements are posted for public notice. Provide educational, social and occupational counseling to guide individual’s choice and decisions through homeroom guidance, classroom guidance, and guidance hours during departmental convocations.

To enhance program, the Guidance and Counseling Center organized the Peer Counseling Program which actively involves volunteer students trained for the work. Their system is capable to produce result but they need more in improving for the better and faster release for the entrance examination and for the monitoring of course. In five years, Filamer Christian University will have efficient and faster method of obtaining a computerized examinations and in monitoring the courses.

Problem Statement

Traditional examination method ps thousands of years in our country, and frequent exams today brings a lot of problems as well.

1. The Guidance Office is using complicated forms.

2. The test checkers are having a hard time checking the papers and separating the courses that the students take. 3. The current manual system is inefficient.

Problem Objectives
General Objective
To analyze and develop an online entrance examination and course monitoring system for the Guidance office of Filamer Christian University.

Specific Objectives
1. To design the proposed system that features user friendly electronic tests and accessible online. 2. To design the proposed system that automatically checks test papers and monitors the specific courses chosen by student applicants. 3. To design the proposed system that can prevent the common errors experienced through manual test checking thus achieving accuracy in automatic test checking results.

Scope of the Project

The guidance counseling department is directly involved in the development and implementation of the proposed system since the department is directly in charge of giving examinations to student applicants in the institution. It includes the examinations, monitoring of courses in every department of the freshmen students in the university and scholarships that the Guidance and Counseling Office offers.

Computerized Examination and Course Monitoring System handles all the operations and generates reports as soon as the test is completed which saves the precious time of faculties spent on reviewing answer sheets. The proposed system includes course monitoring. It excludes the services of the Guidance Office like the Individual Inventory Services, Individual Group and Counseling, Information Service, Research and Evaluation, Placement and Follow Up and Orientation. The institution that will be directly involved and integrate the proposed system is in Filamer Christian University.

Significance of the Project

The University will benefit from it because the proposed system can be a featured innovation in relation with student services specifically in introducing online entrance examination and course monitoring.

The Guidance counseling department will benefit from it because the proposed system introduces an efficient alternative to manual examination. Faster turnout of the examination results will help the different colleges in the processing of the student applicants’ which will also yield in higher enrollment. The student applicants can instantly get their test results through computerized examination which will help them to conserve their time and effort in waiting for the results.

Definition of Terms

Terms here are conceptually and operationally defined for better understanding of the readers.