Letter of proposal

EXAMPLE OF A LETTER OF PROPOSAL

This illustration is fictional and is for illustration intents merely.

Letterhead

Dear Mr. Hanson:

Recently I noticed a missive in the editorial subdivision of the Argus Leader in which the author expressed concern over the present status and jobs associating to Newton Hills State Park, near Canton. A hebdomad subsequently I read your answer to that missive, and I was really pleased to happen that programs were being developed to better park conditions. Having visited the park many times myself, I have become cognizant of the many design jobs the park now holds.

Engagement in out-of-door diversion and related activities is turning enormously across the state. Park directors and supervisors are happening their Parkss unable to stand the greatly increased usage. Roads developed for a few Sunday visitants are about wholly unequal for the multitudes of people who converge on Parkss on warm, cheery weekends and hills erode after big Numberss of people trample the flora. Furthermore, recent events such as the old-timer auto show and the one-year common people festival brought even more people into your park, seting an extra strain on the park ‘s resources. However, these jobs can be solved and more like them can be prevented.

Proposal

I propose that Sara Jen Forest Services, Inc. survey and look into the jobs associating to the physical functionalism of Newton Hills State Park. Upon finishing the probe, we shall subject a study to you that will incorporate the proposed recommendations and modified park program. This study and its attender program will rectify the park of its traffic flow jobs.

Background

Park design has become a really complicated discovery difficu1t procedure. Along with the job of aesthetics and traveling people around inside the park, societal map has become a job of paramount importance. In other words, a park must offer the proper physical scene, every bit good as the proper societal ambiance for people to bask their recreational experience.

Peoples come to parks for different grounds. Therefore, single demands have to be considered. At the same clip, the park interior decorator has to see the whole population ‘s demands. Satisfying all these demands involves utilizing every possible country in the park, without making a struggle in involvements.

Procedure

The basic process for explicating our recommendations involves four stairss and will take about 10 hebdomads to finish.

Measure one:

I will analyse the park itself. Carefully analyzing the park, watching the users, and speaking to visitants are parts of this measure.

Measure two:

After happening and specifying the particular job countries, I will make intensive research. I will look into books, booklets, and legion other written resources for appropriate solutions that have been attempted and have either succeeded or failed.

Measure three:

I will oppugn our staff of advisers about their experiences and thoughts refering to specific jobs. I will see these replies in explicating executable solutions.

Measure four:

After I have completed these stairss, I will do my concluding recommendations in a study that will be submitted to you within two hebdomads after the study is completed.

The 10 hebdomads I propose should be more than adequate to fix a study and program which will increase your park visitants ‘ enjoyment.

Cost

In the long tally, the cost of this research will be little compared to the money it will salvage as a consequence of hapless planning and over-use. The lone costs will be my disbursals and my labour. Our company policy is to delegate one individual to a undertaking while the remainder of our associates act as advisers. We pay our outside advisers on a set footing.

For this undertaking, the rates are as follows:

My labour 30 hours @ $ 65.00 per hr $ 1950.00

Secretarial fees $ 100.00

Entire Cost $ 2050.00

This sum will be collectible within 10 yearss after our program has been submitted to you.

Forces and Qualifications

I believe that I am qualified to function you, and I know that my staff of advisers is really qualified to assist with the job. I have a Bachelor of Science in Forestry from Purdue University. I besides hold a Maestro of Science in Recreation from The Ohio State University. After passing four old ages with Parks and Landscape Design in Omaha, I have merely completed my 3rd twelvemonth with my ain house.

My staff of advisers consists of other park interior decorators, my associates, university professors, and many other qualified persons.

Feasibility

The best cogent evidence I can offer of my company ‘s success is our record. We have saved many people and communities big amounts of money by our experience in design. For illustration, we were asked to confer with in be aftering the design of a Pukwana, South Dakota City Park. Upon look intoing the programs submitted we found that the cloaca system drained straight into the proposed swimming pool. If the installations had been built harmonizing to programs, the mistake would hold cost 1000s of dollars to fix ; nevertheless, a simple alteration in programs resolved the job before it became an actuality.

I realize that you serve the people non merely in Canton, and Sioux Falls, but those in Southwest Minnesota, Northwest Iowa, and Northeast Nebraska every bit good. As you well cognize, trial at all South Dakota State Parkss is up about 15 % over last twelvemonth and New ton Hills has had an about 20 % addition so far this twelvemonth. This increased trial makes redesigning Newton Hills State Park really of import. I hope you will earnestly see our command and so accept it. If you have any inquiries or suggestions as to bettering our methods and processs, delight name us anytime at ( 605 ) 366-1978.

Thank you.

Respectfully,

Sonny Sundstrom Manager

SaraTen Forest Services, Inc.

Notes on This Example

Letterhead: This illustration shows that you could utilize or plan your ain letterhead. Letterhead is typically centered horizontally on the page and takes up an inch to an inch and a half of infinite at the top of the page. If you use letterhead, do certain that you use it merely for the first page.

AUGUST 12, 2006: This illustration follows what is called ”Block Form ” in your text. Block signifier topographic points everything at the left border, with no indenture for paragraphs. Paragraphs are separated by one clean line. Block signifier is the most formal, and is excessively formal for some authors.

You may, if you prefer, use “ Semi-block Form, ” which allows the Heading, Dateline, Complimentary Close, and Signature Block to be indented. The indenture is either set so that the longest line of these elements ends at the right border, or set by tabbing over to the centre point to get down typing each line of these indented elements.

However, in both formats, paragraphs are non indented and a colon follows the salute.

HANSON: In both the block and semi-block formats, ever follow the salute with a colon. The comma is used merely in informal, or personal missive formats, which are inappropriate for a missive of proposal.

RECENTLY I NOTICED: This statement provides some context for subjecting the proposal. Since this proposal is unasked it needs to hold some sort of principle. In your assignment, you may mention to e-mail correspondence or telephone conversation.

Turning TREMENDOUSLY: This paragraph provides some background to the reader. Notice that this background is both general ( “ park supervisors find… “ ) and specific to the park that he manages ( “the old-timer auto show and one-year common people festival” ) . This paragraph shows the reader that the author understands some of the jobs that the reader faces.

I PROPOSE THAT: Again, this proposal is unasked. That means that the author has to be really specific as to what he is suggesting to make. In this instance, the reader will have a study and an affiliated program. These paperss will work out traffic flow jobs at the park. It will non turn to other unexpressed concerns that the reader may hold. Make it clear merely what any proposal will supply. As your text points out, a proposal is a binding papers. Any vagueness can take to unpleasant fortunes.

PARK DESIGN HAS BECOME: This background subdivision provides a more generic. background for the proposal. However, whereas the background paragraph above alluded to the jobs faced by the reader, this background provides some avenues toward solutions. This subdivision besides shows how the information in this subdivision win be incorporated into the overall solution and indicates the range of what the author proposes.

Ten WEEKS: Built-in in any proposal is a clip agenda. Undertakings that involve several stairss may besides include a dislocation in hours. This tactic is a benefit to the reader ( to see what he ‘s paying for ) and to the author ( to coerce him to budget specific sums of clip for the assorted undertakings the involved in the undertaking ) . Since this undertaking is reasonably simple, the clip is given merely in hebdomads, and no peculiar figure of hebdomads is budgeted for any given measure.

Note the concluding text for this subdivision. You should ever seek to reason each subdivision with text, and non with figures, tabular arraies, or lists.

WILL Be SMALL COMPARED TO: The cost of the proposed undertaking may look high, particularly to a park director who deals with province support and limited resources. This tactic shows reader benefit, comparing short term disbursal with long term nest eggs.

I AM Qualified: In proposals, particularly unasked 1s, it ‘s of import to catalog the author ‘s makings. Even when the reader and author are known to each other, it ne’er hurts to include a makings subdivision, particularly if the reader may non be the ultimate determination shaper. Including makings is more professional.

PROPOSED SWIMMING POOL: This subdivision is structured deductively, traveling from a general statement ( “we have saved many people” ) to a really specific illustration of the company ‘s success. This sort of specificity is persuasive. In a longer proposal you might see including one or two more illustrations, if you have them, or indicate that you can supply the names of satisfied clients should the reader bespeak them.

SERIOUSLY CONSIDER OUR Command: This concluding paragraph presents a gross revenues pitch to the reader. The unexpressed premise is that this job is non traveling to travel off and win likely merely acquire worse.. Again, in an unasked proposal this technique allows the author to stop the proposal on a positive note, demoing assurance and reader benefit.