Employee Management System: Overview

An organization needs to manage the leave and attendance of its employees. Attendance has direct relation with employees, their payroll and leave. Various software for e-attendance of the employee are available in the market. Most of them are the desktop based applications and the others, though they are web based applications, during our preliminary survey we found that they were not efficient enough to cater the needs of the organization. Hence, we thought it be a beneficial project for us and the college as well as the concerned organizations.

An organisation has the needs to manage the attendance and the leave records for its employees. Employees’ Leave and Attendance Management System (ELAMS) is the online system for storing and the management of the leave and attendance records of the employees. The main function of this system is to keep the records of the employees’ leave and attendance. We have envisioned that the project will be implemented so that the employees and the management could utilize the system for their future needs. This system has been developed in ASP.

NET as the front end tool and MsSQL Server as the backend database.

Introduction to Our System

Employees Leave and Attendance Management System aims at facilitating manual attendance and leave system into an automated and systematic manner of day to day attendance, requesting and granting leaves, calculation of leave and attendance. Employees Leave and Attendance Management System will contain the entire information about employees of the organization, attendance and leave balance. An employee can apply for leave through the system which is authorized by an authorizer.

It is user friendly and user can take attendance and leave through computer.

Problem Statement

The project is focused on the development of the Employees Leave and Attendance management. The project has explored the requirements and designs the necessary diagrams including DFD and ERD of the system. The project will provide the ultimate online solution for the management of the employees’ attendance and their leave records.

System Features

This Employees’ Leave and Attendance Management System has many advantages over manual system.

As the system can be made available in the internet, all the stakeholders including employees and the management can benefit from it. The features of the system can be outlined as follows:

• Reduces the paper work
• Entry of the users and user management

Administrator privileges:

• He/she can manage users, leave details etc.
• Employee management in effective way.
• Effective management of leave details.
• Accurate record of attendance of employee.
• Effective tracking of the records and effective reporting.
• Entry user and Authorizer concept.

Objectives

The objectives of the project can be outlined as follows: Assessment of the existing system whether manual or computerized

• Requirement Analysis for the computerized system.
• Development of the Employees Leave and Attendance Management System.

The main objective of the Employees Leave and Attendance Management System is to convert the manual record keeping of the leave and attendance details of the employees to the computerized record keeping for the future use so that the employees and the management can utilize them whenever needed. The primary objective of this system is to manage the leave and attendance of the employees.

The other objectives may be listed as follows:

• Storing the personal details of all the employees in the database for future use
• Storing the attendance and leave records of all the employees in the database for future use
• Management of the leave of employees efficiently.
• Tracking of daily attendance and generate reports as and when required.
• Replacement of manual system with automated system.
• Minimizing human errors.
• Minimizing the risks of paper-work.
• Providing better secure working environment.
• Minimizing the cost and labor hour. Easy access to the required information.
• Maintain employee history.
• Facilitating the immediate supervisor as well as HR department regarding employee’ information.
• Storage of employee detail, employees’ leave and attendance details, leave balance, leave used and daily/weekly report generation of employee attendance.

Scope and Limitations

Though the Human Resource Management includes the management of various aspects of human resource, the project will be focused on the development of the Employees Leave and Attendance Management System. The project developed remains strict to based on survey, it doesn’t go further to other institutions, though it can be replicated.

Limitations

The major limitations of the project are as follows:

Due to the constraint of resources and time, the size of the project could not be increased.

The project has been developed through utilizing the records of the employees and other information available at certain organisation. The requirements gathered through various sources might not be properly reflected in the requirements analysis and the design documents due to limited knowledge and time. Due to the small scope the project may not represent the whole spectrum of the human resource management.

Due to very little knowledge of the team members about ASP. NET language and MsSQL database, the project may not have been developed as envisioned.

The limitations of the system are listed as below

Being an automated system, the limitation shouldn’t better to express. However, it has some limitations:

• Due to lack of attendance device we couldn’t manage card or thumb attendance system.
• Intranet or Internet system would be more effective for this project.

This system may not be he standard for all other institutions, though it may be replicated with slight modification.

Study of Existing System

There has not been any system for the management of leave and attendance records of the employees. The only repository for storing the attendance and leave records was register filing system which was managed manually. That’s why there have been the chances of the employees being undisciplined such as taking leave without prior notice and signing their attendance of the day they were absent etc. ; in fact the past history had some examples.

Old System

As we know the manual processing is quite tedious, time consuming, less accurate in comparison to computerized processing. Obviously the present system is not exception consultant encountering all the above problems

• Time consuming
• It is very tedious
• All information is not placed separately
• Lots of paper work
• Slow data processing
• Not user-friendly environment
• It is difficult to found records due to the file management system