Cutting down your business communication costs

As businesses we are all aware of the costs of communication. These costs come from traveling to meet customers, talking over the phone with staff or customers, briefing and managing teams and many other areas that are essential in running a company. Keep Cutting Down Your Business Communication Costs. Effective communication with suppliers, staff and customers Is vital for any business. But communication can be costly, unless you take steps to make it as efficient as possible. Here are three simple ways you can cut costs and improve your immunization as well.

Faxes At one time. Fax machines were a state-of-the-art means of exchanging Information that couldn’t be conveyed fully via a phone call. The trouble is, fax machines cost a lot of money. As well as the fax machine itself, there are costs associated with toner cartridges, reams of paper and those interminable visits by the fax repairer every time something breaks down. But the move to a paperless office has caught up with traditional fax machines and businesses now have the option of faxing via the Internet. Faxing technology is now available as an entirely virtual service.

For a small monthly fee, an online fax service provider will assign you a fax number and then all your faxes will be sent to your email inbox, Instead of the fax machine In the corner. It’s as simple as that ? and If you can access your emails on your smartened or tablet, you can receive faxes that way as well, so you don’t even have to be in the office. Phone calls For most businesses, the phone Is still the primary means of communication, but call sots can be extremely high, particularly If you do a lot of your business Interstate or overseas.

This is why more and more companies are dumping their expensive landlines systems and switching to a Poi (voice over internet protocol) phone system. The cost savings with a Poi business phone system are substantial. Instead of paying by the minute, you pay a monthly fee. Local and national calls between dedicated numbers are usually free on most Poi plans and international calls will cost you about 10 per cent of the fees charged by traditional providers.

On top of hat, there are no expensive maintenance regimes (Poi is software, not hardware- based), call clarity Is digitally superb and reliability uptime near-perfect. Travel Traveling on business Is very expensive, especially when It Is a regular requirement. Airfares, accommodation and actual time spent away from your desk make travel a very costly business indeed. Video conferencing is changing all that. The advent of smartness and Poi-based phone systems mean you can now do business face-etc face, without actually having to be there.

Teleconferencing has been around for a OFF participants can now log into a central meeting site, where they can see each other on their screens and take part in the discussion from wherever they are. Teleconferencing allows you to hear the other participants and perhaps read their intent from their voices. Video conferencing allows you to see exactly who you’re talking to and pick up on the visual clues that we all use every day to communicate. If communication costs are crippling your business, try instituting the three changes suggested here.

Of course, as with anything new, there will be some initial expense, UT this will soon pay for itself with fast, effective communication that costs you a whole lot less. Keep was founded back in 2003 as a tool to enable people to talk free of charge to other Keep users around the world. Using a variety of voice, instant messaging and video conferencing, Keep offers businesses and individuals infinite possibilities to cut the costs of their communication. I Weber Weber offers a suite of online applications designed to facilitate meetings over the internet. Read also when delivering a briefing volume and rate are classified

The tools within the system are suitable for a range of circumstances including raining sessions, seminars, remote support, client meetings and board meetings. The system operates with no additional technology required, running directly from your existing internet browser. I Twitter Twitter is a ‘micro-blobbing tool designed to allow people or businesses to post small chunks of information to a group of subscribers on a regular basis. A free of charge service, Twitter allows you to keep customers or other interested parties abreast of information from you with options for them to respond online or via their mobile phone.